This comprehensive module provides options to set up both spot and fixed hire contracts. User defined settings provide flexibility to set up vehicle type and duration rates for daily, weekly, monthly and fixed cost terms. These unlimited special rates can be set up including customer specific.
Available vehicles can be assigned if free for the date period, including multiple vehicle assignments to each contract.
Additional cost elements such as deliveries and collections, environmental, fuel and cleaning charges can be added to any contract as well as drivers licence and insurance details. Mileage allowances can be set up including additional mileage costs. Invoices can be generated at any time and payments made as both cash and account.
Hire estimates can be quickly prepared and converted to an approved contract as required complete with printed hire contract terms. These can be emailed out from the system.
Hire management and report screens are provided to show hires due out and due in and contract status.
For ongoing monthly contracts an end of month invoicing screen is available that automates the batch preparation and posting of invoices to Sage accounts.